[Ubuntu-be] IRC special meeting 15/07/2010 – Report

[jean7491]

IRC meeting 15/07/2010 – Report
Present at the meeting (in random order) : pvandewyngaerd,  mongolito404 
, JanC, markvandenborre, jean7491

Topic is about Ubuntu-be.org site and adding a webpage containing links 
to commercial companies/organizations whose activities are related to 
Ubuntu.

All participants consider the idea as positive.

Item 1. Who is concerned ?
Commercial companies, organizations and non-benefit organizations, with 
activities related to Ubuntu.

Item 2. Conditions
- location in Belgium or abroad if product/service is available in 
Belgium (shippable to Belgium, Belgian contact address),
- activity : clear and obvious relation to Ubuntu (hardware, 
maintenance, promotion, education, ... ),
- language : at least 1 national language NL/FR/DE and/or EN

Item 3. Update, periodicity
For an easy update and to avoid dead links, the links will be accepted 
for 1 year,  with renewal on request.

Item 4. Details of the offer - content of the page “links”
Our offer should include - a logo (which size?) - name of the company – 
location - phone nr (hidden ?) and email addres - link (see remark 
below) - short description of the activity (max. 3 lines) – language(s) 
– eventually location on map (if needed ?).
As Jan B. said, we should stipulate that the link goes directly to the 
company's page where they advertise Ubuntu service/hardware. It should 
not go to a home page full of other stuff and you have to struggle to 
find the open source product.

Companies in alphabetical order, mention "no responsibility for 
Ubuntu-be" about information published on this page and a sentence 
inviting visitor to contact us to add information and correct mistake.

Item 5. Reciprocity : what can we ask ?
We requires nothing, suggest linking to Ubuntu-be.org and suggest taking 
action in/for the community (sponsoring, etc.), and it clear we really 
appreciate if they do what we suggest.

Item 6. Procedure application and agreement

- We need procedure and rules for publication and used to judge 
(yes/not) a request, cancelation of our decision if conditions/rules are 
not respected.
- Who decide to accept an application ? It is suggested whoever is 
available and willing to take care of the application takes the 
responsibility. This kind of "informal decision-group" should be detailled.
Doubtful acceptation can be discussed on the mailing list and/or during 
an IRC meeting. Idem if an accepted application is challenged.

Item 7. Implementation
(1) Redaction of the rules, inclusive the renewal procedure, for example 
in the wiki (jean7491),
(2) Publication of the information through the mailing list (for 
improvement) and  preparation of the website page (mongolito404),
(3) Contact with the companies, (1st answer to Silent computers, 
Linux-Service, Alupcs, ...) and others, through the mailing list and/or 
personal contact, (everyone can do it)
(4) Control of the published links (still interest for and engagement to 
Ubuntu ?), if at anytime, the conditions are not meet (everyone can 
control it), the link can be removed without notice.

Item 8 Conclusions - Things to be continued
(1) a single email-address for the application exchange ?
(2) who is volunteer to work in the "informal decision-group" ?
(3) a wiki page on this topic (to be open).

-- 
jean7491
Ubuntu Belgium Events Team