[TEAM] Proposal for the Xubuntu Council

Simon Steinbeiss simon at xfce.org
Sun May 15 21:46:07 UTC 2016

Hi everyone,

first of all thanks to Pasi and Kev to formulating and sharing the proposal.
My comments follow inline.



> Hello,
> after a brief private discussion within the Xubuntu team, the team has
> decided to pursue setting up a Xubuntu Council instead of electing a new
> Xubuntu Project Lead.
> After this discussion, myself and Kev have been drafting a proposal for
> the council. Here it is in a nutshell.
> ==
> – The Xubuntu Council (later: council) will replace the Xubuntu Project
> Lead (later: XPL) position.
> –A council term is2 years, always ending after an LTS release to allow
> long-term planning.
> – The council will consist of 3 members.
> – The members will be elected based on a CIVS [1] vote.
> – Anybody who is a member of the Xubuntu team [2] or a *direct* member
> of any of the moderated subteams [3] can nominate themselves,or be
> nominated bysomeoneelse with the candidates agreement.
>  – Everybody who is member of the Xubuntu team [2] and/or a *direct*
> member of any of the moderated subteams [3] can vote.

Just to be sure, but *direct* is meant to exlcude indirect members
like other Ubuntu teams that are members of some of our teams (like
"Ubuntu Core Devs" as part of "Xubuntu Devs")?

> – If a council member goes missing in action for 6 months, they should
> be replaced by a new vote.

We sort of have that now even for team members, but so far we're not
executing this very thoroughly (I'd like to think that for my period
"in office" I tried to trigger these decisions with considerately). I
wonder whether the "should" is enough here and whether we'd like to
stick to the approach that I myself followed or whether we just want
to set an expiry date instead (which would shift the trigger from
being excluded to remaining included).

> – If a new council member is elected mid-term, their term will still end
> after the next LTS release.
> – The council will decide on a chair whose term will last for the whole
> council term.

Wouldn't it alternatively make sense to give the council the freedom
to split the chair? So far one of the issues of finding an XPL was the
2year commitment of a single person and this point goes a bit in that
direction. I'd rather have the council as an elected body for three
years and the council always has to have a chair/spokesperson, but who
that is is up to the council, not another general vote.

> – The chair will act as the official point of contact for Xubuntu.
> –If the council chair wishes to relinquish chair, a new chair is chosen
> as members (see above).
> – The council is expected to take action,or respondto any issue within 2
> weeks; if appropriate and fair, the first action can be postponement.

How often can the council postpone and for how long? (Or do we expect
that it'll always be "within reason"?) Also, I'd add that
"postponement" has to be explicit, not implicit (by not re/acting).

> – If the council fails toreach consensus on an issue, the Ubuntu
> Community Council acts as the final arbiter.
Why not a general vote of the xubuntu-team? Or would you say the
council mainly acts as a tie-breaker for the team votes? That is not
to say that I think that the Ubuntu CC is not a good final last

> [1] http://civs.cs.cornell.edu/
> [2] ~xubuntu-team on Launchpad
> [3] ~xubuntu-release, ~xubuntu-dev, ~xubuntu-art, ~xubuntu-website,
> ~xubuntu-qa, ~xubuntu-doc on Launchpad
> ==
> Note that while the proposal only allows people in moderated teams to be
> nominated and vote, those moderated teams are open to anyone to join -
> via sustained contributions to the project.
Yes, and I think that is a "nice" (as in: "suitable" or "meaningful")
mix of open and moderated.

> As an example, the QA team (~xubuntu-qa) was set up for these kinds of
> social reasons; the team expects people from the testers team
> (~xubuntu-testers) to be approved to the QA team once they have shown
> sustained/substantial contributions enough.
> In the same spirit, we're discussing the possibility to set up other
> teams that have a similar social aspect.
> TEAM MEMBERS, please reply with comments on this proposal. I'm pretty
> sure this isn't the final version of what we want to vote on, so please
> do commenting rather sooner than later.
> Once we've voted on (and hopefully approved) a certain direction, we
> still need to at least formulate that into a section of the Xubuntu
> Strategy Document and run it through the Ubuntu Community Council. All
> of the work items are in a Launchpad blueprint [4].
> Cheers,
> Pasi

> [4] https://blueprints.launchpad.net/ubuntu/+spec/xubuntu-y-council
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