Weekly Release Meeting - format change for Precise

[Kate Stewart]

Hi,
   Based on the discussions at UDS, we'll be changing the release
meeting format a bit going forward[1].   The consensus at the meeting
was to shorten the weekly IRC time down to just a Q&A round table
(hopefully around a 1/2 hour) with a more detailed team status getting
mailed before so folks can study and come up with questions before the
meeting[2].

To make this effective, it will mean that a team summary will need to be
mailed out to ubuntu-release at end of day on Thursday[3].  

For ease of people finding/filtering the emails,  please adhere to the
following syntax for header of these emails:
 
Subject: [team name] update

In the text of the message please include:
 * What was done engineering wise?
 * What's about to land that might impact the other teams?
 * Summary of bugs working on by team (reasonably reliable)
 * Dependencies on other teams, blocking items
 * Issues?
   
The first of the weekly meetings will start up this Friday, Nov. 18th.

I expect we'll be refining this as we go along,  so if there suggestions
on how to continue to make this more effective for folk, don't hesitate
to raise them.

Thanks, Kate


[1]https://blueprints.launchpad.net/ubuntu/+spec/other-p-release-meeting
[2] Release meeting remains on Friday at 1600 UTC on #ubuntu-meeting on
Freenode IRC.
[2] When we release a milestone on that Thursday, plan is to then mail
out status on Friday and cancel IRC meeting.  There may be an ad hoc IRC
meeting called on monday if something is critical.