Call for votes: Developer Membership Board restaffing

[Dan Streetman]

On Tue, Mar 29, 2022 at 6:14 AM Dan Streetman <ddstreet at ieee.org> wrote:
>
> On Tue, Mar 29, 2022 at 6:02 AM Robie Basak <robie.basak at ubuntu.com> wrote:
> >
> > On Wed, Mar 23, 2022 at 12:51:52PM +0100, Christian Ehrhardt wrote:
> > > If you happen to activate the "wrong" email you'll just see:
> > >
> > > ```
> > >   Email address successfully activated.
> > > ```
> > >
> > > But if you activate the right one (just as Robie said, usually the
> > > @ubuntu.com one) you'd in the Web UI of CIVS right after clicking
> > > "Complete activation" see this:
> > >
> > > ```
> > > Email address successfully activated.
> > >   Pending poll invitations:
> > >     Ubuntu Developer Membership Board restaffing
> > > ```
> > >
> > > The latter line is a link leading you to your vote.
> >
> > Thank you Christian for detailing this. Hopefully this has helped others
> > vote.
> >
> > So far the turnout is considerably lower than the previous election two
> > years ago. Last time there were 54/173 votes cast at the time the poll
> > closed. For the CIVS poll in progress I can't see who voted (or how) but
> > the control page does show me the count. So far we have 23/174.
> >
> > We've had a couple of hurdles:
> >
> > 1) This extra opt-in step means that the electorate no longer get the
> > poll request directly to their inbox. We're relying on them seeing the
> > ubuntu-devel-announce@ notifications, or subsequent traffic to
> > ubuntu-devel at .
> >
> > 2) Recently Gmail seems to have adjusted things which has caused
> > deliverability problems to @gmail.com addresses (and presumably other
> > addresses hosted by Google). IS has made some adjustments to try to
> > help, but it's unclear to me if they worked because overnight I received
> > ~373 "unsubscribe" notifications to ubuntu-devel-owner@ all at once,
> > predominantely relating to @gmail.com addresses. It seems likely to me
> > that these are a result of the deliverability problems. So it's not
> > clear to me that all of the electorate is actually even aware of the
> > election. Of course there are surely many more ubuntu-devel@ subscribers
> > than those eligible to vote, so the number of unsubscribes doesn't
> > actually mean anything.
> >
> > I'd appreciate feedback on how to proceed.
>
> Where are the rules/policies written down about how elections should
> be handled? We should have the process written down somewhere so there
> is not ambiguity like this.

Also, I think we should probably remove ubuntu-devel-announce from
this discussion?

>
> > For example, together with
> > some specific action to draw the attention of the electorate, I could
> > extend the voting period if that would be considered helpful.
> >
> > On the other hand, it would be helpful to get the replacement DMB
> > members resolved as soon as possible. Perhaps the current vote count can
> > be considered enough to not make a big difference to the outcome, given
> > that there's no particular reason for bias in those that might not have
> > received the announcement?
> >
> > Robie
> > --
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