Call for votes: Developer Membership Board restaffing

[Dan Streetman]

On Tue, Mar 29, 2022 at 6:02 AM Robie Basak <robie.basak at ubuntu.com> wrote:
>
> On Wed, Mar 23, 2022 at 12:51:52PM +0100, Christian Ehrhardt wrote:
> > If you happen to activate the "wrong" email you'll just see:
> >
> > ```
> >   Email address successfully activated.
> > ```
> >
> > But if you activate the right one (just as Robie said, usually the
> > @ubuntu.com one) you'd in the Web UI of CIVS right after clicking
> > "Complete activation" see this:
> >
> > ```
> > Email address successfully activated.
> >   Pending poll invitations:
> >     Ubuntu Developer Membership Board restaffing
> > ```
> >
> > The latter line is a link leading you to your vote.
>
> Thank you Christian for detailing this. Hopefully this has helped others
> vote.
>
> So far the turnout is considerably lower than the previous election two
> years ago. Last time there were 54/173 votes cast at the time the poll
> closed. For the CIVS poll in progress I can't see who voted (or how) but
> the control page does show me the count. So far we have 23/174.
>
> We've had a couple of hurdles:
>
> 1) This extra opt-in step means that the electorate no longer get the
> poll request directly to their inbox. We're relying on them seeing the
> ubuntu-devel-announce@ notifications, or subsequent traffic to
> ubuntu-devel at .
>
> 2) Recently Gmail seems to have adjusted things which has caused
> deliverability problems to @gmail.com addresses (and presumably other
> addresses hosted by Google). IS has made some adjustments to try to
> help, but it's unclear to me if they worked because overnight I received
> ~373 "unsubscribe" notifications to ubuntu-devel-owner@ all at once,
> predominantely relating to @gmail.com addresses. It seems likely to me
> that these are a result of the deliverability problems. So it's not
> clear to me that all of the electorate is actually even aware of the
> election. Of course there are surely many more ubuntu-devel@ subscribers
> than those eligible to vote, so the number of unsubscribes doesn't
> actually mean anything.
>
> I'd appreciate feedback on how to proceed.

Where are the rules/policies written down about how elections should
be handled? We should have the process written down somewhere so there
is not ambiguity like this.

> For example, together with
> some specific action to draw the attention of the electorate, I could
> extend the voting period if that would be considered helpful.
>
> On the other hand, it would be helpful to get the replacement DMB
> members resolved as soon as possible. Perhaps the current vote count can
> be considered enough to not make a big difference to the outcome, given
> that there's no particular reason for bias in those that might not have
> received the announcement?
>
> Robie
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