Proposal: reduce the maxmimum number of applicants per meeting

[Brian Murray]

On Thu, Sep 08, 2022 at 02:54:34PM -0400, Thomas Ward wrote:
> I agree with Lukasz, Lucas, and Robie here - we should reduce the number of
> applications we review per meeting. Unlike standard membership boards DMB
> has a more rigorous process to go through to verify people get privileges
> who qualify for, and need, them, which means longer meetings and an
> inability to review *all* applicants.
> 
> 
> The only alternative is to extend the length of our meetings, but even that
> won't be a guarantee.

The other alternative is to take less time reviewing applications. A
previous iteration of the DMB was able to review two applications in a
meeting which given that the meeting is every two weeks comes out to 52
possible applications to review in a year. This proposal would
effectively cut that it half.

If we want to be able to increase the number of developers contributing
to Ubuntu and capitalize on their energy to be a contributor (by not
making them wait weeks for the next meeting) we should instead strive to
reduce the time it takes to review an application.

Brian

> On 9/8/22 14:38, Lucas Kanashiro wrote:
> > I agree with Lukasz. Let's make sure this will not  become an issue to
> > the applicants. +1 for Robie's proposal.
> > 
> > On Tue, Sep 6, 2022 at 4:39 AM Lukasz Zemczak
> > <lukasz.zemczak at canonical.com> wrote:
> > 
> >     I think I would be +1 on this proposition. Come to think of it, we had
> >     issues with our meetings running over since a long time - previously
> >     for a bit of a 'worse' reason than now, as in the past the problem was
> >     DMB members responding very slowly on IRC. Current membership board is
> >     more responsive, but indeed it seems that sometimes the one-hour is
> >     not enough to get a thorough review of a candidate. Seeing that we do
> >     not have 2+ applications per day too frequently, this feels like a
> >     good compromise for now.
> >     But we should keep a look-out for situations where we see there's a
> >     lot of interest and this starting to become a bottleneck for
> >     applicants.
> > 
> >     Cheers,
> > 
> >     On Mon, 5 Sept 2022 at 22:18, Robie Basak <robie.basak at ubuntu.com>
> >     wrote:
> >     >
> >     > Today we handled the resumption of Frank's application, which was
> >     > postponed because we ran out of time at his previous application
> >     > meeting. Joshua was next, but we had to postpone his application
> >     because
> >     > we ran out of time finish the handling for Frank's application (it
> >     > didn't conclude, but to be fair, today's a public holiday in the
> >     US).
> >     >
> >     > Currently
> >     https://wiki.ubuntu.com/DeveloperMembershipBoard/Agenda says:
> >     >
> >     >     The Developer Membership Board will consider a maximum of two
> >     >     applicants per meeting. If there are already two applicants
> >     for the
> >     >     next meeting, please add yourself to the agenda and specify
> >     the date
> >     >     of the next meeting with fewer than two candidates that you will
> >     >     attend.
> >     >
> >     > I propose to reduce this to one, because we seem to keep letting
> >     > candidates down, and they're going out of their way to make the
> >     meetings
> >     > that can be at awkward times for them. My feeling is that we
> >     won't run
> >     > out of scheduled meeting time to handle applications, and in any
> >     case
> >     > it's not like scheduling fewer applicants per meeting will make more
> >     > overall meeting time available.
> >     >
> >     > Robie
> >     > --
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> > 
> > 
> >     --     Łukasz 'sil2100' Zemczak
> >      Foundations Team
> >      Tools Squad Interim Engineering Manager
> >     lukasz.zemczak at canonical.com
> >     www.canonical.com <http://www.canonical.com>
> > 
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> > 

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--
Brian Murray
Ubuntu Bug Master