document management choices

Patton Echols p.echols at
Tue Jul 13 00:39:19 UTC 2010

Jordon Bedwell wrote:
> On 7/12/2010 4:54 PM, Patton Echols wrote:
>> Greetings:
>> I have a project coming up that requires some intensive document 
>> examination.  I have been looking for a document manager.  So far I have 
>> not installed any to try because none seem to do what I need.  I need 
>> something that starts with the obvious functions, listing documents by 
>> creation date, modified date if any, author, document name and 
>> description, giving the user the chance to change the latter.  The 
>> documents I'll be dealing with will mostly be PDFs.  Some will be images 
>> of documents, others will contain text. 
>> Most important, I need to be able to view a document, take notes on it 
>> and have the notes attach to the document in question.  Then, I need to 
>> be able to both search my notes as well as generate a report of my 
>> notes.  In a perfect world, the ability to OCR the documents (or text 
>> extract) and save that to a searchable field separate from notes would 
>> be great.  As would the ability to add arbitrary categories to documents 
>> so I could group differently than I receive them.
>> The DMS that I have looked at seem to be focused on version control, 
>> some with searcability, but none with the note taking ability. 
>> Thanks for any thoughts. 
>> --PE
> I'm wondering if something like this would not be better served by
> Google Docs 

I'll take a look, the big deal is the comments related to the documents 
and being able to report on those comments.  I don't think I mentioned 
it before, but ideally I'd report by tag.  Like reviewing a stack of 
articles so you can only print your notes on the one topic / tag.

> (which supports all that including PDF's ~ if I remember
> right) or a simple PHP or Perl app (which would take no  time to do
> something like that).

Yup, that's probably what I'd do if I had a clue about coding either.  
Teaching myself PHP is one of my long term goals and perl isn't even on 
my radar.

When I am a couple of days away from 3 to 5k pages of text in I have no 
idea how many documents . . . not the time to learn it.

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