Open Source alternative to

Matt Burkhardt mlb at
Mon Nov 10 14:13:16 GMT 2008


Boarddocs is based off of Lotus Notes - a nice package.  Alfresco is a
really nice package and may be more than you need.  I would also suggest
looking at KnowledgeTree ( which does work
flow, security and will do a full text search on your documents or
there's a very nice, very simple package called Relay
( , but it doesn't do any work flow and
the search is limited to file names, but it does allow you to set
security based on directories.  There's also another product called
Epiware ( which adds in calendaring and tasking
to just plain old document management.

Our company can do hosting for one of the above packages at $2k per

The only problem you may run into if you are going to have the site
hosted is that most of the Java based server hosting firms are more
expensive than the regular LAMP hosting services, and you could easily
spend almost $2,700 per year just on hosting, but I've seen Apache
Tomcat virtual servers for $20 to $70 a month, but haven't used any

Hope this helps

On Mon, 2008-11-10 at 05:45 -0800, Jeffrey LePage wrote:

> Hello all,
> My son's school is looking for a online way to handle the paperwork associated with our board meetings.  
> Our Board of Directors wants an online solution to publish meeting minutes and streamline paperwork while simultaneosly complying with all the various laws and regulations that impact a public charter school.  
> The board is looking at a proprietary product called  Minimum price is $1000 setup fee plus $2700/year.  
> QUESTION: Is there a FOSS product that can do the same thing?  Do you think a product like Alfresco would satisfy the requirements? 
> ** See below for more info. **
> Background (our school):
> ----------------------------
> We're a public charter school, so we have to deal simultaneously with both sunshine laws and privacy laws, not to mention various miscellaneous regulations originating from the state dept of education and the local school board.  We don't get any IT support from the district; we have one guy (me) who does all the computer stuff. We have our own Board of Directors, plus an associated non-profit, plus another organization responsible for leading our parent community.
> Background (Boarddocs):
> --------------------------
> Boarddocs is supposed to 
> 1) help alleviate the enormous task of assembling, printing, distributing and revising agenda items and policies.
> 2) help process agenda items, supporting documents, policies and procedures
> 3) control who has access to each document
> 4) help make last minute revisions, and redistribute your materials
> In many respects it sounds a lot like MS Sharepoint or the FOSS project AlFresco (
> -- 
> Please avoid sending me Word or PowerPoint attachments.
> See

Matt Burkhardt, MSTM
Impari Systems, Inc.
502 Fairview Avenue
Frederick, MD  21701
mlb at
(301) 682-7901

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