[Ubuntu-be] IRC meeting 20/01/2011 – Report

[jean7491-Events-Team]

IRC meeting 20/01/2011 – Report
Present at the meeting (in random order) : JanC, massimo21, clamam, 
woutervddn, Jean7491, markvandenborre

1. Events January and February 2011
  a. Dipro fair Leuven  16/01/2011 - report
Our booth was OK, but within a limited place, the corridors where too 
narrow, not too much visitors. See report in the wiki 
https://wiki.ubuntu.com/BelgianTeam/ComputerFairs/Leuven_2011-01-16.   
Thanks to the participants !

  b. Dipro fair Hasselt 23/01/2011
Team and preparation are OK.  
https://wiki.ubuntu.com/BelgianTeam/ComputerFairs/Hasselt_2011-01-23

  c. Dipro fair Ghent 30/01/2011
3 volunteers are registered in the wiki, but we need 3 additional 
people:  volunteers, please add your names in the wiki 
https://wiki.ubuntu.com/BelgianTeam/ComputerFairs/Ghent_2011-01-31
JanC will provide CD's and stickers "Powered by Ubuntu".

  d. Dipro fair Kortrijk 06/02/2011
First call for volunteers : please add your names in the wiki page
https://wiki.ubuntu.com/BelgianTeam/ComputerFairs/Kortrijk_2011-02-06

  e. FOSDEM 2011 - 05-06/02/2011
JanC will use material from the Event-box Ghent (a big screen and at 
least 2 good laptops) and the new banner + table cloth. FOSDEM will be 
commented  at the next meeting. Remember: an after-action report should 
be added later in the wiki Belgian Team.

  f. Digital week 2011 - 28/02-05/03/2011
Already scheduled on 03/03/2011: presentation (2 sessions) of Ubuntu in 
the public library - Ostend.
Other locations ? Ubuntu-be should be more present in this event, as 
everyone can take an initiative in his environment !
More about the Digital Week 2011 in http://www.linc-vzw.be/

2. Promotion
  a. t-shirts for Ubuntu-be - Update
The 100 shirts (version v4) are ordered and should be available end of 
January.
Promotion action and pre-sale will start soon (at initiative t-shirts team).
Pre-sale period ends and normal sale starts at FOSDEM.
Agreed prices - pre-sale: 12 euros, including shipping; FOSDEM: 12 
euros; normal price: 15 euros (plus shipping cost if any).
No delivering of t-shirt without payment, (pre-)ordered t-shirts have to 
be paid to Ubuntu-be bank-account. Money from t-shirts sold during 
fair/event will be transferred the same  bank-account.

  b. Ubuntu promotion material for fairs/events
   - A few stickers “Powered by Ubuntu” should be added in Events boxes 
and in booths/events (action JanC).
   - massimo21 has made a set of wallpapers "Ubuntu-be" for PC's and 
laptops used on the fairs : see 
http://www.facebook.com/group.php?gid=87950312093&v=photos
   - The Ubuntu-calendar 2011 (box 12 sides in Do It Yoursef) has been 
translated by Wouter : see http://spreadubuntu.org/node/612 - To be 
printed on 160 g. paper.
   - Flyers Ubuntu-be A6 (2009): our stock will be empty in June 2011. 
Are there ideas for a new design ?
See 
https://wiki.ubuntu.com/BelgianTeam/PromotionMaterial/ProposalsFlyers2011
and add your proposals/comments in the mailing list and in the wiki page.

3. Update Wiki : nothing to report

4. Update Website Belgian Team
  From mongolito404
    * I fixed the Planet, this is worth mentioning
    * tomorrow, I plan to deploy a test site for Activity Stream (as a 
way to include "social" stuffs on Ubuntu-be.org as suggested by 
woutervddn).
    * Nothing to report about the map.

5. Other questions
A meeting IRL of interested Ubunteros is suggested  (a kind Meet and 
Drink or Ubuntu Hour), in a "central location", if possible : "Ubuntu 
Hours have become a great method for advocacy, team-building, and social 
fun." Good idea, please launch proposals at the next meeting.

6. Next IRC meeting on Thursday 27/01/2011 at 21.00 hr.

-- 
jean7491
Ubuntu Belgium Events Team