[Ubuntu-be] Report of the meeting Vilvoorde 25/04/2011

[Adrien Rami]

Hi all this is the report of the meeting. It was a pleasure to me to meet
you all.


REPORT
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Session 1: Introduction About an organization


Introduction of present member:

Everybody explain how they discover Ubuntu.

Jean Huberts

Jurgen Gaeremyn

Jan  Bongaerts

Pierre Buyle

Pieter Vande Wyngaerde

Jan Claeys

Sylvain Denis

Adrien Rami

Noel Rogghe

Non Profit Organisation?

Jan C. speaks about the leadership of a non profit organisation and the fact
that no decision has been taken.Pierre says that it will a good point to
separate non profit organisation and the associations. The non profit manage
the commercial part of Ubuntu-be. This has to be worked out by the
council.For the next step let's keep in mind to create a non profit
organisation and it's not the point for today. We will speak about it
later.Election and votersWe will create the council today and we work of
that, and before 2012 we have to formally vote the council and internal .
Session 2: Details about organization


The Council ...

- Composition  (3, 5 or 7 members)   * elected members and possibility of
internal replacement if someone leaves the council- Mandate 1 year
Specialized (sub-)teams

(existing or to be created), Web-editors, Events, ... PR, Marketing,
Education, ...Will be discussed later by the council, when needed.
Voting members

We will create a dedicated team on launchpad.To join the team explain why
your vote should count and you have to be an Ubuntu-Be member on launchpad.
This to acknowledge that not all current members of existing teams are
active or willing to participate to the votes.The council will decide how
this membership will be renewed.

Session 3 –  FIRST Council

We should start next week with a first Council on the 1st May.although non
elected, but based on volunteers,With a 1 year mandate The first council
will be with 5 people:All people invited from the doodle or all people who
express interest to be part of the council should be contact and proposed
for the council. Every member can vote 3 names for five persons in the
council.  It has to be voted before 1st May.
Target of the first of council:

- Create the organisation with organigram- The Council have to lead to
voting internal rules- Elections- Appoint 2 treasurers to manage the bank
accountRemark on the organigram:Contact with specific's contact and a copy
to the council.
Internal communication

- meetings 4 to 6 times a year, or more as the council sees fit.- Agenda
announced and reports of meetings available afterwards.- Special Mailing
List Council
External communication

- through the Wiki and  Mailing List- Meetings reports have to be published
on the website(Report with an approval in 7 days,  if there is no
disagreement the report is approvedIf there is a disagreement, the person
does so directly or gives a reasonable time frame for the explanation of the
disagreement.)
External communication to the council members:

Mail to particular person and automatic copy to the council and answer to
the person and the council.End of the Meeting: 17:07pm
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Rami Adrien
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