[Ubuntu-be] Dipro Antwerpen on 13/09/2009 - booth report

jean7491 jean7491 at free.fr
Mon Sep 14 16:21:17 BST 2009

Booth report (has been added to the wiki, pictures will follow)

The booth has been organized as described in this wiki :
- with 7 volunteers (Bram, Koen, Jan, Jean, Thijs, Ward, Willem), the 
work schedule was improved and better adapted : 2 all the day, 4 from 
09.00 h. till 14.00 h. and 1 from 14.00 till the end),
- enough hardware (4 laptops, 2PC, 1 additional TV screen ) and 
additional material.

The Dipro Computer fair was coupled with a musical fair at the same 
location. The Ubuntu-be booth was located closed to the music part at a 
unfavourable location, but next to the booth of Computerclub C&T. There 
was not enough place for visitors to walk.

The work was organized as follow :
- 1 TV screen + 1 desktop at the beginning of the booth, with 1 or 2 
volunteers at the corner of the booth (for an easier contact with 
visitors), to address the public attracted by the presentation (see wiki 
: Ubuntu_short_presentation-NL.odp),
- 4 laptops and 1 PC All-in-screen, with 3 volunteers in front of the 
tables, giving explanations and demonstrations, distributing flyers and 
cd's ;
- 1 volunteer at the other side of the booth for general control and 
security of the booth.

Our booth (3 tables for the price of 2) was well adapted to our 
deployment. We lacked of depth back of the booth due to other booths 
We should ask the Dipro organization at least 3 tables and a better 
location (like at a wall and close to the main entrance).

The booth was correctly decorated with table cloth, posters, flyers, 
plastic stands with A4 flyers.
We improvised a kind of support to fix 4 posters as background of the 
booth. Working with laptop on the table is not easy when you and the 
visitor are standing in front of the table, we used 1 wooden box to 
elevate 1 laptop ( ± 30 cm high). We should find other easy solutions.

There was no WiFi, nor internet connection.

We distributed approximatively 200 flyers, 30 information sheets, 100 
explanation sheet about live-cd's and 90 cd's Ubuntu 9.04 (+ a few other 
versions), always on request of interested persons and with explanation. 
With a stock of 15 original cd's and 20 home-burned cd's, we had to burn 
80 cd's and used home-printed CD sleeves. We should prepare the fair by 
burning at home more cd's and printing decorated cd sleeves.

 From 10.30 to 15.00 h. : many interested visitors, we were permanently 
busy with questions, explanations and demonstrations (full manning of 
the booth!). From 15.00 to 16.30 h. : less public, but permanently 
visitors with questions.

Generally visitors knew about Ubuntu and were interested by additional 
information. Some people did not know about the existence of Ubuntu, 
likely they were more interested by the music instruments fair than in 
computer, but we sometimes succeeded to attract their attention.
The (slide show) general presentation of Ubuntu has been successful for 
this public.
Many questions about the co-existence Ubuntu - Windows (dual boot) and 
how to work with a live-cd.

Suggestion : we should prepare short video's (with or without comment) 
as demonstration to explain :
- how to use a live-cd;
- the step "Partitioning -- where to install Ubuntu" during the install 
- the dual-boot Ubuntu -- Windows.
*Who has the experience skin and possibility to realize such video-clips ?

106 euro gifts, booth fee 50 euro, we bought 3x50 cd's (12,50 
euro/spindel), 4 x 50 cd sleeves (2,50 euro/each), the remaining 18,50 
euro will be transferred to Ubuntu-be account by Jean7491.
The remaining stock of blanco cd's  and cd sleeves will be used in the 
next events.

It was a very successful event for Ubuntu promotion, with enough 
motivated volunteers (6) from the Antwerp area.
We need video-clips as explanation support, boxes to elevate the laptops 
and supports for posters.
We already started the preparation of the Dipro comuters fair in Antwerp 
on 29/11/2009.

/Ubuntu Belgium Events Team/
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