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<p>And just to confirm: I'm +1 as well on this proposal. Reqiured
meeting attendance is a must I think in this case.<br>
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<div class="moz-cite-prefix">On 11/2/21 11:41, Lukasz Zemczak wrote:<br>
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cite="mid:CADH+4gZVwRws3r-=K7nAM38O2kKkd2EMqv6Wuf=gapBMQkAE-Q@mail.gmail.com">
<pre class="moz-quote-pre" wrap="">Hey Dan!
Sorry for the delay, this mailing thread got somehow lost in my inbox.
I don't see any reason not to be +1 on this. I am also a bit concerned
that we'll have people that are willing to apply for the DMB,
especially that we already had some cases when we had trouble filling
open positions on the board. But still, I suppose it's better to have
at least some formality regarding required meeting attendance. Seems
fair.
So yeah, I'll be +1 as well.
Cheers,
On Sun, 31 Oct 2021 at 20:10, Dan Streetman <a class="moz-txt-link-rfc2396E" href="mailto:ddstreet@canonical.com"><ddstreet@canonical.com></a> wrote:
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On Friday, October 22, 2021, Dan Streetman <a class="moz-txt-link-rfc2396E" href="mailto:ddstreet@canonical.com"><ddstreet@canonical.com></a> wrote:
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On Thu, Oct 21, 2021 at 8:52 AM Dan Streetman <a class="moz-txt-link-rfc2396E" href="mailto:ddstreet@canonical.com"><ddstreet@canonical.com></a> wrote:
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On Mon, Oct 4, 2021 at 4:51 PM Dan Streetman <a class="moz-txt-link-rfc2396E" href="mailto:ddstreet@canonical.com"><ddstreet@canonical.com></a> wrote:
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On Wed, Aug 25, 2021 at 3:44 PM Dan Streetman <a class="moz-txt-link-rfc2396E" href="mailto:ddstreet@canonical.com"><ddstreet@canonical.com></a> wrote:
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I'd like to present a proposal for a change to the DMB membership
rules, for consideration and discussion at the next DMB meeting
(and/or over email, of course).
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To refresh the proposal, I think this is the current wording after
previous discussion:
"Any DMB member who fails to attend 6 consecutive scheduled DMB
meetings (during a period no shorter than 12 weeks) shall be
considered inactive and removed from membership in the DMB. Since the
number of members required for quorum is 1/2 the number of active DMB
members, rounded up, the change in the number of active members will
affect quorum. At such time as any DMB member is found to be inactive
due to this rule, the current DMB chair will add an action item to
schedule a public vote for a new DMB member. Previous DMB members,
including those changed to inactive due to this rule, are eligible to
run in the new election and any later elections. This proposal is not
retroactive, and the attendance requirement shall start the first
meeting after this proposal is adopted."
I think there's been enough time for full discussion of this proposal
from existing DMB members, and I've at least replied to all concerns
expressed over email.
I'd like to officially request a vote on this proposal starting
immediately over email, to be completed before the next scheduled DMB
meeting (which is on Oct 18, 2021).
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Follow up reminder to please vote before the next scheduled meeting on Nov 1.
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Another follow up reminder to PLEASE VOTE. For reference, the current votes are:
Dan Streetman +1
Rafael Tinoco +1
Robie Basak -1
(Thomas I didn't see a confirmation from you to my request for a
formal vote, but since you did give a +1 in your email from Aug 25 I
will assume that applies for your formal vote, please let me know
otherwise)
Thomas Ward +1
That leaves this vote at net of +2 (with a range of -1 to 5). So we
need 1 more +1 to pass, or 3 more -1 to fail.
Still to vote:
Eric Desrochers
Simon Quigley
Łukasz Zemczak
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Eric, Simon, and Łukasz, PLEASE VOTE. Remember that +0 (abstain) is a valid vote, if that is your choice.
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Specifically, these board members have not yet voted; please vote your
-1, +0, or +1:
Eric Desrochers
Robie Basak
Simon Quigley
Thomas Ward
Łukasz Zemczak
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I'll start the vote with my +1.
Rafael and Thomas, you provided +1 before, but I'm not sure if you
were just agreeing or actually voting, so could you provide your vote
again just for clarity?
Thanks.
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Background:
The DMB has historically had problems with reaching quorum at its
fortnightly meetings, which sometimes delayed or even blocked
applicants from presenting their case for membership. I've (privately)
recorded roll since joining the DMB, and while our record of reaching
quorum last year (2020) after the elections was quite good, at 82% (18
of 22 meetings), this year it's fallen, and we're down to 58% (10 of
17 meetings). Note that some meetings have no applicants, so failure
to reach quorum for those isn't always critical, but it is an
indicator of overall problems in attendance. The attendance record for
each of our members, in increasing order but without naming any
members, is: 0%, 18%, 53%, 65%, 71%, 71%, 94%.
This past meeting (2021-08-23), we had difficulty reaching quorum, but
finally did get enough members, however then unfortunately the meeting
ran long due to the initial delay and we lost quorum before completing
the vote for an application.
Definitions for purposes of this rule:
"scheduled meeting": listed on the DMB wiki agenda page, regardless of
whether a meeting actually takes place or there are any agenda items.
"attendance": sends any IRC message, from their recognized IRC nick,
to the IRC channel where the meeting is held, sometime during the
scheduled time for the meeting (or slightly before)
Proposal:
I propose amending the DMB rules of membership (which I don't think we
have documented currently, in which case we should first write them
down on our KB wiki page) to set a minimum attendance requirement as
follows:
"Any DMB member who fails to attend 6 consecutive scheduled DMB
meetings (during a period no shorter than 12 weeks) shall be
considered inactive and removed from membership in the DMB. At such
time as any DMB member is found to be inactive due to this rule, the
current DMB chair will add an action item to schedule a public vote
for a new DMB member. This proposal is not retroactive, and the
attendance requirement shall start the first meeting after this
proposal is adopted."
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