Rescheduling regular DMB meeting day/time

Dan Streetman ddstreet at
Tue Nov 9 19:01:51 UTC 2021

On Mon, Nov 8, 2021 at 5:37 PM Dan Streetman <ddstreet at> wrote:
> The preferred schedules we have so far are:
> ddstreet:
> Tues, 13:00-14:00 and 18:00-22:00
> Wed, 13:00-15:00 and 18:00-22:00
> Thurs, 13:00-14:00 and 18:00-20:00
> rafaeldtinoco:
> Mon, Tue, Wed, Thu, Fri: from 16:00 to 19:00
> teward:
> Mon, 16:00-18:00
> Tues, 17:00-?
> Wed, Thurs, Fri: 16:00-?

Mon, before 17:00 or after 19:00
Tues-Fri: before 17:00

> sil2100:
> agreeable to any days/times decided by the rest of the board

with these schedules in mind, it seems like the best overlap is
Mondays at 16:00 UTC.

Before we get into a discussion about eliminating alternate meeting
times, let's at least discuss if this time slot is agreeable to

Does any board member object to this specific day and time? Please
note I am NOT asking yet for input about having only one meeting
day/time, I'm only asking if this day/time would conflict with your
personal schedule.

> With the intention of this thread being to come up with days/times
> that will allow the most number of board members to attend, I propose
> we eliminate the "alternating time" meetings and just stick to a
> single day/time that works best for the board. That also implies that
> we're placing additional burden on candidates who don't normally
> overlap with whatever time slot we choose, meaning we should make the
> board more available to by-request meeting times and/or mailing list
> applications.
> With all that in mind, I propose we retain the fortnightly schedule on
> the same weeks, but change to Wed at 17:00 UTC. (I realize that's
> outside my stated preferred hours, but I'll just have to eat lunch
> during the meeting).
> That specific timeslot is mid-day for the AMER region, and
> late-but-hopefully-not-too-late for the EMEA region.
> Does any board member have a specific conflict with this day/time? If
> not, I propose we move next week's meeting to that day/time, and
> schedule all future meetings at that day/time.
> In addition, I've added a 'AOB' agenda item to discuss making it
> easier for applicants to schedule a custom meeting time and/or apply
> via email.
> If any board members specifically object to the day/time I've
> proposed, please speak up; otherwise I'll reschedule next week's
> meeting to that time, as well as all future scheduled meetings.
> On Wed, Oct 20, 2021 at 5:43 PM Dan Streetman <ddstreet at> wrote:
> >
> > As discussed in the last DMB meeting, several members have conflicts
> > at the current time slots, so this is an email to start planning on
> > what days/times work better for the board.
> >
> > Assuming we will continue to hold fortnightly meetings, on the same
> > weeks currently scheduled (meaning the next DMB meeting would be some
> > day/time during the week of November 1 to November 5), can everyone
> > provide some generally preferred time slots that will work for them on
> > an ongoing basis? Keep in mind we likely will need to continue
> > rotating between two time slots, so we can cover timezones across EMEA
> > and AMER. Of course, it would be ideal to also hold meetings in an
> > APAC timezone, but locations of our current board members prevents
> > that for now.
> >
> > Please provide availability in UTC, so we're all using the same
> > timezone for reference.
> >
> > My days and times are (all UTC):
> > Tues, 13:00-14:00 and 18:00-22:00
> > Wed, 13:00-15:00 and 18:00-22:00
> > Thurs, 13:00-14:00 and 18:00-20:00
> >
> > I'd really prefer to avoid meetings on Mondays or Fridays, unless
> > that's the only day that works for some members.
> >
> > Thanks!

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