Rescheduling regular DMB meeting day/time

[Dan Streetman]

On Mon, Nov 8, 2021 at 5:37 PM Dan Streetman <ddstreet at canonical.com> wrote:
>
> The preferred schedules we have so far are:
>
> ddstreet:
> Tues, 13:00-14:00 and 18:00-22:00
> Wed, 13:00-15:00 and 18:00-22:00
> Thurs, 13:00-14:00 and 18:00-20:00
>
> rafaeldtinoco:
> Mon, Tue, Wed, Thu, Fri: from 16:00 to 19:00
>
> teward:
> Mon, 16:00-18:00
> Tues, 17:00-?
> Wed, Thurs, Fri: 16:00-?

rbasak:
Mon, before 17:00 or after 19:00
Tues-Fri: before 17:00

>
> sil2100:
> agreeable to any days/times decided by the rest of the board

with these schedules in mind, it seems like the best overlap is
Mondays at 16:00 UTC.

Before we get into a discussion about eliminating alternate meeting
times, let's at least discuss if this time slot is agreeable to
everyone.

Does any board member object to this specific day and time? Please
note I am NOT asking yet for input about having only one meeting
day/time, I'm only asking if this day/time would conflict with your
personal schedule.

>
> With the intention of this thread being to come up with days/times
> that will allow the most number of board members to attend, I propose
> we eliminate the "alternating time" meetings and just stick to a
> single day/time that works best for the board. That also implies that
> we're placing additional burden on candidates who don't normally
> overlap with whatever time slot we choose, meaning we should make the
> board more available to by-request meeting times and/or mailing list
> applications.
>
> With all that in mind, I propose we retain the fortnightly schedule on
> the same weeks, but change to Wed at 17:00 UTC. (I realize that's
> outside my stated preferred hours, but I'll just have to eat lunch
> during the meeting).
>
> That specific timeslot is mid-day for the AMER region, and
> late-but-hopefully-not-too-late for the EMEA region.
>
> Does any board member have a specific conflict with this day/time? If
> not, I propose we move next week's meeting to that day/time, and
> schedule all future meetings at that day/time.
>
> In addition, I've added a 'AOB' agenda item to discuss making it
> easier for applicants to schedule a custom meeting time and/or apply
> via email.
>
> If any board members specifically object to the day/time I've
> proposed, please speak up; otherwise I'll reschedule next week's
> meeting to that time, as well as all future scheduled meetings.
>
> On Wed, Oct 20, 2021 at 5:43 PM Dan Streetman <ddstreet at canonical.com> wrote:
> >
> > As discussed in the last DMB meeting, several members have conflicts
> > at the current time slots, so this is an email to start planning on
> > what days/times work better for the board.
> >
> > Assuming we will continue to hold fortnightly meetings, on the same
> > weeks currently scheduled (meaning the next DMB meeting would be some
> > day/time during the week of November 1 to November 5), can everyone
> > provide some generally preferred time slots that will work for them on
> > an ongoing basis? Keep in mind we likely will need to continue
> > rotating between two time slots, so we can cover timezones across EMEA
> > and AMER. Of course, it would be ideal to also hold meetings in an
> > APAC timezone, but locations of our current board members prevents
> > that for now.
> >
> > Please provide availability in UTC, so we're all using the same
> > timezone for reference.
> >
> > My days and times are (all UTC):
> > Tues, 13:00-14:00 and 18:00-22:00
> > Wed, 13:00-15:00 and 18:00-22:00
> > Thurs, 13:00-14:00 and 18:00-20:00
> >
> > I'd really prefer to avoid meetings on Mondays or Fridays, unless
> > that's the only day that works for some members.
> >
> > Thanks!